Administrative Assistant (60%)
Mission
The EPFL AI center focuses on developing research, education and innovation in AI at EPFL and beyond. It is the core of a vibrant EPFL community and dynamic ecosystem with different partners and stakeholders of the AI universe.
To complete its team, the EPFL AI Center seeks for a dynamic administrative assistant. In this role, you will be in charge of the administrative support for center activities and operations.
Main duties and responsibilities
- Assistant to the Direction of the Center, agenda organization and general correspondence
- Supervision and management of external solicitations and requests through the center inbox
- Administrative management of staff members, support to hiring process, accreditation, absences, agendas, onboarding, employees’ lifecycle
- Finance and funds management, support in accounting
- Liaising with EPFL central services and academic services
- Travel organization for the center members and visitors
- Support in managing the acquisition and implementation of new grants and funding
- Support in administration related to research projects according to the type of grant (academic, industrial, Swiss, European, non-European)
- Support of event organization for scientific conferences and meetings
- Support for external procurement
Profile
- Previous experience as an administrative assistant in large organisations such as EPFL is highly preferred
- Full proficiency in both French and English is mandatory (both written and spoken)
- Computer proficiency with a very good command of modern office tools and communication channels
- Ability to interact with all levels of faculty, staff and students in multicultural environment
- Proven ability to interact in a fast-moving environment with an ever-changing agenda
- Self-driven, high sense of prioritisation and initiative, flexible, reliable and organised
We offer
- A friendly, stimulating and high-level working environment
- The opportunity to be involved in a variety of innovative projects
- Excellent working conditions in a top university
Informations
Contract Start Date : ASAP
Activity Rate Min : 60%
Contract Type: CDD
Duration: 1 year, renewable
Reference: 741